GDPR-compliant data processing

Data Privacy Policy

with data subject rights for applicants

Information on the processing of personal data (applicant data)

Dear applicant,

The protection of your personal data is important to us. According to the EU General Data Protection Regulation (GDPR), we are obliged to inform you about the purpose for which our company collects, stores or forwards data. The information also tells you what rights you have in terms of data protection.

In the following, we explain how we process your personal data in the context of an application and provide further relevant information in this context.

1. controller

The controller responsible for data processing is

Proteus.one GmbH
Geiselgasteigstr. 122
81545 Munich

Telephone: +49 (0) 89 411 4717-00
Fax: +49 (0) 89 411 4717-99
E-mail: info@proteus.one
https://proteus.one/

You can reach the responsible data protection officer at

bbg bitbase group GmbH
Mr Markus Vatter
Am Heilbrunnen 47
72766 Reutlingen

Telephone: +49 (0) 7121 680849-0
E-mail: datenschutz@bitbasegroup.com

2. purpose of processing

Data processing is carried out on the basis of your application for an employment relationship in our company, insofar as this is necessary for the decision on the establishment of an employment relationship with us. Furthermore, we may process personal data about you insofar as this is necessary for the defence of legal claims asserted against us in the application process. For this purpose, we process your personal data in connection with your application.

3. categories of personal data

In principle, only the data necessary to fulfil the purpose defined above will be collected. This may be general personal data (such as name, address and contact details), information about your professional qualifications and school education or information about further professional training or other information that you provide to us in connection with your application.

As part of the application process, this is usually the data and information that you provide to us or that is publicly available. Essentially, the following personal data is collected, processed and used:

  • General data about you (such as name, address and contact details), details of your professional qualifications and schooling or details of further professional training.
  • Other information that you provide to us in connection with your application.
  • If travel bookings or reimbursement of travel expenses are made in connection with the application process, the payment and settlement dates are also recorded.
  • If you provide us with health data or data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership, this is done in accordance with Art. 6 para. 1 a), 7, 9 GDPR on the basis of your consent.

We process personal data that we receive from you by post or e-mail in the course of your application or that you transmit to us via other sources (e.g. by telephone).

4. recipients of your data

We only pass on your personal data within our company to those areas that require this data to fulfil contractual and legal obligations or to implement our legitimate interests. We may transfer your personal data to companies affiliated with us insofar as this is permitted within the scope of the purposes and legal bases set out in the data protection information. Your personal data will be processed on our behalf on the basis of order processing contracts in accordance with Art. 28 GDPR. In these cases, we ensure that the processing of personal data is carried out in accordance with the GDPR. The categories of recipients in this case are host providers and providers of applicant management systems and software. Otherwise, data will only be transferred to recipients outside the company if this is permitted or required by law, if the transfer is necessary to fulfil legal obligations or if you have given your consent. A transfer to an “unsafe third country” is not intended.

5 Storage of your data

We will only store your personal data for as long as is necessary to complete the application process. If an employment relationship between you and us does not materialise, we may continue to store data if this is necessary for the defence against possible legal claims. The applicant documents will be deleted six months after notification of the rejection decision, unless longer storage is required due to legal disputes.

6 Your rights as a data subject

You have the right to obtain information about the personal data concerning you. You can also request the correction of incorrect data. In addition, under certain conditions, you have the right to erasure of data, the right to restriction of data processing and the right to data portability.

Revocation: We only require your consent in exceptional cases. In these cases, you have the right to withdraw your consent for future processing. You also have the right to lodge a complaint with the competent data protection supervisory authority if you believe that your personal data is being processed unlawfully.

There is no automated decision-making in individual cases within the meaning of Art. 22 GDPR, i.e. the decision on your application is not based exclusively on automated processing.

Objection: Insofar as the processing of personal data concerning you is based on Art. 6 para. 1 f GDPR for the protection of legitimate interests, you have the right to object to the processing of this data at any time for reasons arising from your particular situation in accordance with Art. 21 GDPR. We will then no longer process this personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defence of legal claims. To protect your rights, you can contact us at any time using the above data.

7 Legal basis of the processing

The legal basis for the processing of your data is Art. 6 para. 1 b) GDPR in conjunction with § 26 BDSG and, in addition, Art. 88 GDPR for the initiation or execution of contractual relationships, unless otherwise stated above.

Your Proteus.one GmbH